August Club Meeting and AGM

The August club meeting is on Wednesday the 5th of August at Dooleys Regents Park Pavilion, 7.30PM - 9PM.

The AGM and committee election will be held immediately after the general meeting.

All members and guests welcome - come along and have a meal at the club bistro before the meeting.

DOOLEYS REGENTS PARK PAVILION

Regent St Pavilion | DOOLEYS Club

AGM notice

This is the official notice of the Sydney Jeep Club 2026 AGM, to be held on Wednesday 5 August 2026 at Dooleys Regents Park Pavilion following the August general meeting.

Agenda

1. Opening of Meeting
2. Apologies
3. Confirmation of Minutes of previous Annual General Meeting
4. Treasurer's report
5. Election of New Committee
6. Closure and vote of thanks for outgoing committee

All Committee positions are available for election.

Please let the Secretary know if you are interested in nominating yourself or others by emailing the Club Secretary at Secretary@sydneyjeep.club.

You can also self nominate at the meeting or nominate someone else. Please ensure you have spoken to the other candidate and have their approval before nominating them.

Sydney Jeep Club Committee Positions

President

• Presides over and runs all general meetings of the club
• Ensures the club abides by the club constitution
• Sets the direction for the club
• Ensure the club acts in a responsible manner in not only the 4wding community but the broader community
• Looks at the year ahead as a whole and set some clear goals on what should be achieved in that year, get support from the committee and club and ensure a plan is in place to achieve those objectives (including fund-raising activities, community donations and participation, etc).
• Will have knowledge of all activities of the club and its members (where possible acknowledging illness, births, accidents, etc).

Vice-President

• Perform the duties of the President during his/her absence or at his/her request
• Assists the president wherever possible or other committee members
• Supports all committee members, assisting publicity/membership officer in particular seeking out support for the club (raffle donations, support for club run events, etc)
• Assists with running of large club activities

Secretary

• Keeps records of all the proceedings of all ordinary general meetings, annual general meetings and special general meetings of the club and of all meetings of the committee
• Is responsible for all correspondence in connection with the club.
• Opens all correspondence
• Manages all out going correspondence

Treasurer

• Pays all monies due
• Records in books of account the receipt and expenditure of all monies connected with the club.
• Presents a yearly financial statement.
• Reimburses club members on presentation of receipt for any items purchased for the club (eg: raffle prizes).

Trip coordinator

• Responsible for a yearly trip program for the club.
• Instructs and educates trip leaders of their responsibilities (eg: convoy procedures, communications, etc).
• Regularly checks 4wd websites (including National Parks, etc) to ensure club members are updated with track conditions, track closures, track conditions of entry etc.
• Ensures the club doesn't go anywhere it shouldn't.
• Understands the tread lightly policy and ensure that club members are aware of our responsibility in the community and promoting responsible 4wding.
• Helps trip leaders plan trips

Membership Officer

• Responsible for membership of the club.
• Looks at ways to maintain current members and welcoming new members to the club.
• Maintains the membership records for the club
• Sends out welcome packs

Webmaster

• Responsible for the maintenance of the club website
• Reviews significant changes or amendments of content, style or layout with the committee.
• Works with the committee to ensure the website reflects well of the club in the broader community, promoting responsible 4wd and reflects the needs of the members.

Social Media

• Responsible for the maintenance of the clubs social media presence
• Reviews significant changes or amendments of content, style or layout with the committee.
• Seeks input from the entire club to participate in the social media presence

Association Delegate

• Attends association meetings.
• Reports minutes of the club general meetings.
• Club liaison officer at the association meetings.

General Committee

• Assist with special projects and duties as required